Administrative Assistant

Our Company

Hexagon Purus is a world leading provider of hydrogen type 4 high-pressure cylinders, battery packs and vehicle systems integration for fuel cell electric and battery electric vehicles. Hexagon Purus enables zero emission solutions for light, medium and heavy-duty vehicles, buses, ground storage, distribution, maritime, rail, aerospace, and backup power solutions.

We are currently looking for an organized Administrative Assistant who thrives in a growing and innovative team. As a successful candidate you must have strong customer service and communication skills, and excellent attention to detail.

If you are looking to work for an organization that values sustainability and is working towards Clean Air Everywhere, then we are the place for you.

Overview

Provide high-level administrative support such as greeting visitors at the front desk, handling information requests, preparing correspondence, coordinating meetings and schedules and general office support to the Business Office Manager.

Responsibilities:

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using the Microsoft suite: word, excel, powerpoint etc.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Light cleaning around the office including the shared staff lounges, games room, on-site gym etc.

• Other tasks and responsibilities as required.

Required Qualifications

• Excellent communication skills and attention to detail
• Previous customer or client service experience is required
• Ability to multi-task with multiple priorities
• Strong organizational and planning skills with the ability to prioritize;
• High School Diploma (or GED or High School Equivalence Certificate)
• 2+ years experience working in an office environment
• Experience with Payworks or other payroll software would be considered an asset

Preferred Qualifications

• Working knowledge of Microsoft Office tools

This is a full-time in-office position (40 hrs per week).

Office hours are 8:00am - 4:30pm

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary role.

Disclaimer:

The above statements are intended to indicate the general nature and level of work performed by employees within this position. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of employees assigned to this job.

Hexagon is an equal opportunity and affirmative action employer and ensures that all qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, disability or veteran status.